Rural Warming Center

Rural Warming Center Workflow

What to Expect as an Intake Worker at a Rural Warming Center

• If Adults are presenting together as a couple, have each person complete a separate Intake Assessment form.
• For Adults with Children, everyone in the household (parents and children) can use one Intake Assessment form.
• Required questions are marked with an asterisk (*) and almost all questions are required.
• Assessments for all guests must be entered by 8:00AM the following morning.
• Be sure that the Privacy Poster is displayed in an area where all guests can see it.
  Data you collect will be entered into the Oklahoma Homeless Management Information System (HMIS), but not shared to participating HMIS providers.
• Guest's Personally Identifiable Information, such as date of birth and social security number, are encrypted (protected) in Cognito Forms.
• If you are interrupted and unable to finish the Intake Assessment, you can click save at the bottom of the form and return to your partially completed application later in the evening by clicking on a link provided to you in an email.

New or Returning Guests

If this is the guest’s first stay this season then you will complete the entire form.  If the guest has previously stayed at your site this season, then you will complete just a few fields.

Submitting the Form          

Please note that there is a Save button in the bottom right corner of the form and a Submit button in the bottom left. A form is only complete once you have clicked Submit (not Save). When you submit the form you will see a note in the browser that lets you know that you have successfully submitted the form. You will not receive an email.

Data Quality

The data you are collecting is used to understand homelessness in Oklahoma and is reported to Housing and Urban Development (HUD). It also helps the individuals you serve by ensuring that they are identified as eligible for additional resources based on the information you provide in the Cognito form. HMIS participation requires at least 95% accurate and complete data collection.